Planning Checklists

Comprehensive checklists covering every aspect of family travel preparation - from initial planning to emergency preparedness. Never forget an essential item or step again.

Pre-Departure Preparation Timeline

8-12 Weeks Before Departure

Research destination and create initial itinerary
Check passport validity (should be valid for at least 6 months after return)
Research visa requirements and apply if necessary
Book accommodations (especially for peak seasons)
Purchase travel insurance

4-8 Weeks Before Departure

Consult healthcare provider about vaccinations and health requirements
Book flights and transportation
Create detailed packing lists for each family member
Research and book activities and attractions
Notify banks and credit card companies of travel plans

1-2 Weeks Before Departure

Start packing and organize documents
Make copies of important documents (passports, insurance, etc.)
Confirm all bookings and reservations
Download necessary apps and offline maps
Prepare emergency contact information

Essential Documents Checklist

Travel Documents

✓ Valid passports for all family members
✓ Visas (if required)
✓ Travel insurance documents
✓ Flight confirmations and e-tickets
✓ Hotel/accommodation confirmations
✓ Car rental confirmations (if applicable)
✓ Travel itinerary and reservations

Health Documents

✓ Vaccination certificates
✓ Prescription medications list
✓ Medical insurance cards
✓ Doctor's notes for medications
✓ Health insurance information
✓ Emergency medical contacts
✓ Allergy information cards

Financial Documents

✓ Credit cards and debit cards
✓ Emergency cash (local currency)
✓ Bank contact information
✓ Credit card company contact numbers
✓ Travel money card (if using)

Emergency Information

✓ Emergency contact list
✓ Embassy/consulate contact information
✓ Local emergency numbers
✓ Travel insurance emergency hotline
✓ Copies of all documents (stored separately)
✓ Digital copies in cloud storage

Age-Specific Packing Checklists

Infants (0-2)

• Diapers and wipes (extra supply)
• Formula/baby food
• Baby carrier or stroller
• Comfort items (blanket, toy)
• Baby first aid kit
• Extra clothing (3x daily needs)
• Portable changing pad

Toddlers (3-5)

• Comfortable walking shoes
• Favorite toys and books
• Snacks and familiar foods
• Stroller (if still needed)
• Nightlight and sleep aids
• Extra clothing
• Entertainment for travel

School Age (6-12)

• Comfortable walking shoes
• Travel journal or activity book
• Camera or device for photos
• Books and games
• Sun protection
• Comfortable clothing
• Small backpack for day trips

Teens (13+)

• Electronics and chargers
• Comfortable walking shoes
• Travel guide or apps
• Camera or smartphone
• Personal care items
• Appropriate clothing
• Entertainment for travel

Health & Emergency Planning

Health Preparation

• Research healthcare facilities at destination
• Pack comprehensive first aid kit
• Bring sufficient prescription medications
• Know local emergency numbers
• Have health insurance information accessible
• Prepare allergy and medical condition cards
• Research food and water safety

Emergency Contacts Template

Create a card with:

• Family emergency contact (home country)
• Local emergency services number
• Embassy/consulate contact
• Travel insurance emergency line
• Hotel contact information
• Local healthcare facilities

Give each family member a copy, including children old enough to understand.